It is time for the clubs Annual General Meeting

25 Nov 2020

Dear Members,

It is time for the clubs Annual General Meeting

This year we are unable to have a social evening, but we are required to hold an AGM. We hope that members will enjoy the restaurants at Club Parramatta prior to the AGM

This is your chance to get involved in the club. Attached is a list of roles. Please consider helping because new blood is vital to a healthy club.

Covid has limited our options, but don’t let this stop you coming along.

Please pre-register by sending a quick email to: with "Yes I’m coming to 2020 AGM” and your Name

Venue: Club Parramatta. (
             2 Macquarie St Parramatta
Day: Wednesday 2 December 2020
AGM Start Time: 7:30pm
AGM Finish Time: 9:30pm

The agenda will be sent out before 30 November

Phil Gates
Secretary Parramatta Cycling Club
Mob: 0418494972

Key Roles

As part of the Annual General Meeting, 2 December 2020, all key roles are up for grabs, so we are seeking nominations and we’d especially like to hear from more women to help balance the committee. If you would like to be involved to help keep Parramatta Cycling Club (PCC) great and rewarding for its members, please let the committee know by Monday 30 November.

The position summaries are listed below while detailed Roles and Responsibilities for each position are available.


The President is the principal leader of the PCC. The president should drive the Executive Committee to define a vision for the future direction of the club & monitor the execution of that vision. The president is someone who can communicate effectively, is well organised and supportive to all club members.

Vice President

The Vice President works closely with the president & assumes the President's duties if necessary. They are also a key influencer to help deliver the vision for the club and perform other duties as assigned by the President and Executive Committee.


The Treasurer is the chief financial management officer for PCC. Preparing the yearly budgets, managing the clubs finances and providing monthly reports. Ideally the treasurer should have a financial background.


The Secretary is the chief administration officer of the PCC. This person provides the coordinating link between members, the Executive Committee and external organisations and businesses.

Membership Officer

The Membership Secretary liaises with Cycling Australia on membership issues, answers member questions and links members to the Executive Committee.

Social Officer

This person looks after the social wellbeing of the club, linking members through social activities. The social officer also assists in setting the clubs direction.

Club Captains

The Club Captains are the face of the club to the PCC members. The captains set an example of sportsmanship, participation and exemplify club spirit while representing members internally, at non-club races, and key events. We are looking for 2 club captains one male & one female.

Racing Officer

The Racing Officer is a new role. The role is to coordinate racing within the club. Encourage members to race together. An understanding of bike racing would be advantageous but not essential, as you will have assistance.

Club Handicapper

The Club Handicapper works closely with the Racing Officer and is responsible for ensuring the correct grading of members in all club events (both road and criterium) and all open events.

Clothing Officer

The Clothing Officer of the PCC is responsible for the management of club clothing. This includes selecting clothing suppliers & design revisions.

Communications Officer

The communications officer is responsible for communicating to club members in a timely fashion using a mix of the website, direct email and Facebook while keeping the overall look, feel and message cohesive. Ensures that the website domain name registration and web hosting is current and renewed promptly, maintains the club’s email addresses and account and liaises with Facebook collaborators.

Club Coach /Junior Development Officer

The Club Coach / Junior Development Officer is responsible for overseeing the organisation and development of coaching & the junior program.  Has a good understanding about the needs of juniors and ways in which the club can best manage its junior group. The club coach need to have coaching qualifications or be prepared to get qualifications.

Sponsor Liaison Officer

Club Sponsor Liaisons of PCC are responsible for negotiating meaningful sponsorship arrangements with the aim of creating optimal value for all parties through advertising and communication of sponsored club activities and events to club members. The Club Sponsor Liaison Officer should always be on the look out for new sponsorship opportunities as sponsors come and go; Liaise with the Club Secretary; Liaise with existing and future sponsors; Negotiate sponsored programs, activities and events; Ensure sponsorship contracts are completed and signed; Liaise with the Club Communications Officer.

Proud supporters and sponsors